exhibitor resources | CEDIA Expo
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EXHIBITOR RESOURCES

Exhibitor Resource Center

This area of the website is for current exhibitors to help navigate the exhibiting process with helpful guides, facts and deadlines. Please check back often for updates and additional information.

Booth Staff Registration

Registration is now open for all exhibitors! Use the link below to register your booth staff.

CEDIA Expo Exhibitor Console

The Exhibitor Console is your one-stop shop to:
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Maintain your online/print directory listing.

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Book your hotel rooms.

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Order lead retrieval.

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Purchase digital upgrades to your online listing.

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View invoices and payment information.

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Access CEDIA Expo Connect, your leads and outreach tool.

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Register your booth staff.

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Download your free custom eBooth promotion widget for your website or blog.

Important Dates

Hotel Room Block Open: May 10 (no cut-off date)
Show Directory Profile Deadline: July 2
(Updating your company profile is easy! Login to exhibitor console → Edit booth info → Enter info under Online Profile section)
Sound Room Order Deadline:
 July 19
Print Directory Deadline: July 21
Manufacturer Product Training Room Details: July 30 (all sessions details [logo, title, description, track, speakers, headshots, etc.] must be sent to Deja.Yuan@EmeraldX.com and/or uploaded to the Smartsheet email you received before July 30 to ensure details are included on room signage.)
Shepard Exhibitor Discount Order Deadline: August 11

Advanced Warehouse Shipment:
August 2 – August 25
Exhibiting Co. Name & Booth Number
CEDIA Expo
c/o Shepard Exposition Services
4430 Stout Field North Drive
Indianapolis, IN 46241

Show Site Shipment:
August 27
c/o Shepard Exposition Services
Exhibiting Co. Name & Booth Number
CEDIA Expo
Indiana Convention Center
100 S Capitol Ave Hall A-K
Indianapolis, IN 46225

Photography

Want to capture your booth at CEDIA Expo? Order photography services through our partner PWP Studio! Options include empty booth images, hourly coverage, archive USB and more!

Webinars

THRIVE LIVE: How to Safely & Successfully Re-Enter the Live CEDIA Expo!

Since your live exhibiting program has probably been “on the shelf” for over a year, now is a great time to reflect on your previous execution and identify specific things you can do to re-enter the live exhibiting arena better than ever before. View webinar >>

How CEDIA Expo is helping you get back to business

Join us for an update on CEDIA Expo 2021. We’ll cover our approach for ensuring a safe and successful live event, updates from Indianapolis and the Indiana Convention Center, and plans to support the exhibitor experience as we countdown to CEDIA Expo 2021. View webinar >>

PR & Marketing Toolkit

As an exhibitor, you have access to several PR and marketing tools to help you drive attendees to your booth and boost brand awareness.

Tips & Tricks Bite-Size Video Series

The CEDIA Expo Marketing team is here to help you promote your presence at this year’s Expo, both pre-show and onsite, with a new bite-sized video series. Follow along as we share tips & tricks on promotional opportunities, best practices and pre-show engagement.

Innovation Hub: the latest in emerging trends

Nvytes: your complimentary custom invitation program

Small budget? You can still make a BIG impact.

How to Engage with Media: Get in front of key media 

Social Media Tips & Tricks: Connect with our community

Helpful Guides

The International Exhibitor Representation Program (IERP)

Are travel restrictions preventing your company from sending a team to CEDIA Expo? We have the solution! The IERP uses trained exhibition professionals, located in the Las Vegas, who are ready and able to sell your equipment, products or services. Maintain your Visibility at WOC! Keep your booth. Capture leads. Make sales. Sign up today: www.ExhibitorRep.com.

EXHIBITOR KIT

The Exhibitor Kit contains important information regarding show rules and regulations, targeted move-in dates, deadlines and ordering services. Shepard is the general service contractor for CEDIA Expo. View online or download PDF.

FREE MARKETING & PR OPPORTUNITIES

As an added value to participating in the show, we have invested in marketing tools to help drive traffic to your booth and to your company before, during and after CEDIA Expo. To invite your customers with a free expo hall pass be sure to request your custom invitation dashboard link if you have not received or reach out to support@nvytes.com.

CEDIA Expo Exhibitor Updates

CEDIA Expo sends monthly exhibitor updates to help exhibitors stay informed throughout their preparations for CEDIA Expo. View past updates here.

EXPO PASSES

CEDIA Expo exhibitors are the only ones that can give out free expo only passes to attendees. It’s simple, and there is no cost to you! Your promo code is available in your exhibitor registration portal and through Nvytes. Request your Nvytes dashboard link if you have not received or reach out to support@nvytes.com.

BEWARE OF MISLEADING ADVERTISING SCAMS

Many fake companies are targeting the CEDIA Expo exhibitors with advertising scams. DO NOT sign any invoices from these companies. If you receive anything from an unapproved vendor, please contact your Account Executive to report. Please note this is not a comprehensive list.

 

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